***Please read from the top down; we begin at October 14th, 2009***

General Body Meeting 10-14-09

  1. -Discussion of Ghostface Album: tabled until next meeting
    1. Acie sent out email with album attached
    2. Can listen to album on Imeem
  2. -Grilled Cheese sale for Brittynie tomorrow
    1. For Homecoming Coronation
    2. Benefits the Blackburn/Spencer Scholarship
  3. -Sign up for Shade Ohio Community Service
    1. October 24; 6:30-9pm
    2. 10-12 people wanted
  4. Discussion of mix CD’s roundtable
    1. Favorite MC and their flaws

Executive Board Meeting Minutes 10-18-09

  1. New communications chair – Aisha Upton
  2. Presentation by Chris- Treasurer
    1. Propositions to raise money:
      1. i.      Grilled Cheese
      2. ii.      Table Space in Baker
      3. iii.      Take advantage of South Pole, Ryors and West Nest for fundraising efforts
      4. iv.      Put a price on game night or movie night
      5. v.      Key word is Donations
      6. vi.      Stand-Up/ Open-Mike
      7. vii.      B-boy Tournament
      8. viii.      “Tag Night” with Art Apocalypse
      9. ix.      Goal to get balance to $400.
      10. x.      Ask for support at hip-hop shop
      11. xi.      Buzz Big Events
  3. Community Service-
    1. Shade, OH
      1. i.      Carpooling- 10 ppl, some people from Sydney’s Res. Hall
      2. ii.      Definite members
      3. iii.      15 passenger van?
    2. Look for collaborations
  4. Event updates
    1. J-Mode – Updates
      1. i.      Possibly this Wednesday, definitely be here promoting for Halloween.
    2. Quanstar- Lock Up
      1. i.      On the 7th or the 8th would be good.
    3. Forum??
      1. i.      Sometime next month.
    4. PanicZone3 Tournament
      1. i.      Red Bull- Rep??
      2. ii.      Goofball- Said he was down. Waiting on w-9’s on w-9s and accommodation requests
  5. Spring Concert
    1. De La Soul- waiting on reply from J-Intell
    2. Planit  Asia- $2000 + 3 flights and 2 rooms
    3. Zion I- $2000 +3 flights and 2 rooms
    4. Jay Electonica- waiting on reply from Dogon Society
    5. Other Options??
      1. i.      Saul Williams
      2. ii.      Basheer Jones
  6. External Links
    1. Need to be monitored
      1. i.      Twitter- Chris(py)
      2. ii.      Blog-Star
      3. iii.      Chapter page- Webmaster…
      4. iv.      National Page-
      5. v.      Facebook- Chris(py)
      6. vi.      Myspace- Acie
      7. vii. Need Spot in Agenda for Star to speak about  external links
  7. Officer Hours
    1. Chrispy- 12-1
    2. Star: Monday 1-2
    3. Ahmed- Tuesday 1-2
    4. Sydney: Thursday 12-1
    5. Chris: Friday 5-6
    6. Acie: Tuesday 10-12, Thursday 10-12
    7. Aisha- 10:30-12 Tuesday and Wednesday
  8. Student Org Website
    1. Homepage where we can post announcements. Made all administrators.
    2. Utilization advantages
      1. i.      Update posts
      2. ii.      Minutes
      3. iii.      Blog
      4. iv.      Photo galleries
    3. Record and roster maintenance
  9. Printing
    1. Printing resources
    2. Shirt pricing
      1. i.      Price comparison
  10. Electronics
    1. Marketing and recruitment replacement
    2. New webmaster
      1. i.      When??
  11. Meeting 10/21
    1. Ghostface Album
    2. Icebreaker:  If you came out with an album what would you call it.
    3. What would you like to see us do at the meetings?
    4. Slot for Star to talk about external links
    5. Vacation discussion
      1. i.      Where are we going?
    6. Bring a friend (on agenda)
    7. Need to go back to revisit other discussions
      1. i.      Movie night
      2. ii.      Topics of interest
      3. iii.      Vacation
      4. iv.      Retreat
        1. Alumni Retreat
        2. Sometime around Hip-Hop awareness week.

Meeting Adjourned at 6:32pm

General Body Meeting 10-21-09

  1. I.            Icebreaker- If you could rid the world of one artist who would it be and why?
  2. II.            Exec board Updates
    1. President
    2. Vice President
      1. i.      Forum on violence and hip hop coming up soon
    3. Treasurer
    4. Marketing/Recruitment
      1. i.      Trying to get “Women in Hip hop” going
    5. Community Service
  3. III.            Old Business
    1. Movie night- November 4th meeting: The Wackness
    2. Vacation- Chris S. going to get back to us
    3. Retreat
    4. Topics of interest- Party?
  4. IV.            New Business
    1. Bring a friend- to the next meeting (Oct. 28th)
    2. Thanksgiving potluck- Sunday before finals
    3. External links- Blog for hip hop news etc
      1. i.      Username
      2. ii.      password
    4. Community service in shade, Ohio
      1. i.      Those volunteering should wear dark clothes
      2. ii.      Meet at baker at 4pm
      3. iii.      If 15 people, can get a van
  5. V.            Roundtable:
    1. Ghostface Killa Album

Executive Board Meeting Minutes 10/25/09

•Forum Summit

  • oAround MLK day
  • oUniversity
  • oUPC
  • oSAC
  • oIssue of Umbrella orgs swallowing BS-orgs (ie. BSCPB)
  • oUPC- ethics? Breast-cancer issue (white people getting out of hand)
  • oDiversity programs
  • oBlackface

•Party- Saturday of Halloween

  • oNo venue

•Need a new person for marketing and promotions

  • oMake it democratic
  • oSomeone new who will be here when we graduate

•Activities to showcase skills
•Need better promotion of general body meetings
•Twitter v. Facebook
•Holding members accountable for attendance at meetings

***General Body Meeting 10/28/09 – Watched “The Wackness”***

Executive Board Meeting Minutes 11/8/09

  • Last exec meeting of the quarter
  • Emergency meeting on Wednesday
    • Must let members know ASAP
    • Need to conduct election
    • Need to make sign up sheet for what is being brought to potluck
    • Thanksgiving
      • Potluck will take place on 11/15 from 2-6pm @ Southpole
      • Closed event but accepting donations from those not bringing food
      • Diversity forum
        • New BSU being formed
        • Groups we need to extend invite to:
          • Naacp
          • BSCPB, BSBC, BSCC
          • LGBT
          • LSU
          • Betas/Gammas
          • NPHC
          • ISU
          • NSA
          • Professors
  • Examine diversity
    • Not just a black relations thing
    • Pull in as many people as willing
    • Venue (Bentley)
    • Panic Zone
      • Location @ Grover center
      • Need to decide what budget will be
      • Should we have educational speaker
      • Popmaster Fabel again or someone else
      • Need to dedicate most toward advertisement
      • Need to push event
        • 2 on 2 tournament
        • Need fliers and to start posting into on b-boy net
        • Need university plan of attack
        • FB group and twitter page need to be operational by start of winter quarter
        • Redbull
          • Will allocate roughly 90% of wtr quarter budget to event
          • Cannot put name on flier
          • Offer sound equipment, dj stand and possibly sponsored athletes from BC one
          • Offer assistance with promotion
          • Annual support for event
          • Points of emphasis for next quarter
            • Templates for fliers
            • Next quarter need to advertise better
              • Essential to prod. Of events
              • Need to be more aggressive
              • Need to stay on top of websites (need new webmaster)
  • We need fliers for actual general body meetings
    • Fb events should have weekly messages to remind people.
  • Website
    • Talked to OUMS
      • No new news
      • Looking for other options
  • Office space
    • This week get together and put stuff in it
    • What more can we do to utilize it
  • Treasury
    • Update on Chris’ current leave of absence
    • Still need to generate funds
    • Madden tournament and parties
      • Reggae night
      • Golden age
      • Funk party/ g-funk
  • Midwest summit?
  • Trip pot
    • We need to set up a goal number as far as fundraising and use it to push our goal

Executive Board Meeting Minutes 1/10/10

  • Briefed Chapter Manual
  • Delegated duties of exec board members for winter quarter
  • Made an estimate of trip to NY (cost for hotel = $200, transportation and food TBA)
  • Made agenda for first general body meeting of 2010
  • Went over big events for this quarter (including Midwest Summit, NYC trip Spring Break, Panic Zone 3)

General Body Meeting Minutes 1/13/10

  • Red Bull representative spoke, gave out free Red Bull; discussed how they will promote the tournament, mentioned OSU’s big tournament in March
  • Went over big events this quarter (Midwest Summit, Panic Zone 3, and NYC Trip)
  • Celebrated Slick Rick’s birthday!!!

Executive Board Meeting Minutes 1/7/10

  • -Going over HHC Chapter Constitution

- see manual

- need to work on community environment and extending it outward

  • need to work more to extend our range out into the community
  • need to show more care for the community

- need to push member activity

  • how to get members to be open minded and feel included
  • keeping an open mind

- NY Trip

  • Hey guys, hey guys here it is.
  • 740-593-1664 Reservations for renting vans
  • Price for 8 person, 44cents per mile,
  • next meeting

- artist profile- jam master j

- icebreaker- has anyone heard about the obama musical/ rush limbaugh

- Old business:: reminders from last week

- New business: ?

- NAS

  • party jan 30- reggae/reggaeton party

Executive Board Meeting Minutes 02/07/10

  • No Panic Zone 3 as of right now
  • Need more info about the Betas’ MC battle
    • How to contact MCs
    • Half of registration fee (paid by MCs/half of money from the door to go into the pot, half to go toward the charity)
  • Soul Train Party?
    • Age Restrictions? No, 18+
    • Pay fine? Yes- $30 fee for people who fight
    • Production of a fight list for/by the bouncers
    • March 4th or 6th
    • $2, $4 (costume, no costume)
  • Office hours
    • We need to do them
  • Discussion about secretary’s duties, everyone’s evaluation of meeting Congress’s needs/wants
  • Safe and sexy social needs 3 ppl to sign up (community service opp)
  • Aisha will not be at upcoming meeting, will send agenda to Chris C. to be copied.

Executive Board Meeting Minutes 02/14/10

Bring a friend day this week at general body meeting Wednesday


Also for the meeting, artist profile for Dr. Dre birthday the 18th of Feb: Dre Jeopardy!!!

Categories:

– Name that tune
– Advertising
– Samples
– Proteges
– Collaborations
– Bonus Question: Dre Beefs- name 3 people Dre Beefed with.
Mixtapes next week; also discussion on 

the female identy in hip hop. (ran by star)

Betas at the meeting so that they can talk about the emcee battle
Spring Quarter meetings will be in Baker room 229
Soul Train Party pushed back until Spring Qtr.
Reggae/ton Party on Feb. 26th; fliers out on Weds.!
Executive Board Meeting Minutes 4/4/10

Sign up for office hours and food for the meeting

- Russel and Acie are bringing food for the first meeting

Sign up for cultural connections

- Information expo: 1:45-2:45 in grover

- Rap Session 3pm-4pm in baker

New Power Point for Cultural Connections

Hip Hop expo-April 17th we will be volunteering

Working on the proposal for Vision Ohio Due April 19th

Talking with community participates to see if they will help

Have your venue for HHAW (tentative and locations)

Vendors finalized by the 16th (some sort of update)

Ask Patricia Palmer about participating with the block party (help involve other student organizations with community service/cleanup/ supplies and other forms of inclusion (games, etc.))

Proposal done at the end of the week approaching student groups –Acie will have a rough copy for all of us

For the meeting this week will consist of business as all first monthly meetings do. Also we will inform the members to bring their mixtape for exchange next week

Dollar Party the 9th

Freestyle Saturday

1side party this Thursday at the Union

Groups / campus members we will be contacting:

Acie: BSU, LSU, Sustainability, Dr. Bridges also Kisers and Redbull

Chris C: The Group, Shades, Mikes Dog Shack, Chop Shop

Chris S: School of Music, School of Dance, Haffas, Art Appocalipse, Studio E

Star: Women Center, Gender studies, ACRN

Russell: Multicultral Programs, All/most of the pizza places

Aisha: African American Studies

Syd: College of Edu, Chipotle

Ask them to contribute to participate and become involved with HHAW

- Adding events to their calendar

- Help with the events

- Help participate

- Funds, etc.

Funding from 6 departments (including the women’s center)

- 6 food donations & vending

- 3 supplies for workshops

- 65% to them 35% to us when discussing the “cut” of the money

Executive Board Meeting Minutes 4/11/10

Hip Hop expo coming up this week, we need to make sure ppl get registered and get people to come out

Hip Hop Awareness Week

· -need to work on proposals

· -will get email about logistics

· -tailored to each department. Why they should give us funds for HHAW

· -star booked some places for the venues for HHAW

· -85 to 95 percent chance that the Union will book De la Soul

· -Syd doesn’t need help with her event, just needs planning

· -Chris needs to get location for his event. Aisha working with Chris on Graf. Workshop.

· -we all need to make sure we have locations for our events for HHAW

Honor Council Freestyle competition- now headed by UPC

· -upc sponsoring, now being headed by upc

· -battle, want us to do the same thing we did for the Betas

· -getting BSCPB to help with HHAW

· -push for getting other orgs involved.

· –maybe set up meetings with bscpb?

o -presentation etc. etc.

o -who will put together what we want and how much it is going to cost

o -what is our vision about how much it is going to cost

We need to get more members

We need a general body flyer

We need our president to be at the meetings

We need to have elections

· -who will fill out SAC pack?

· Week 6 for elections

Next meeting

· Watching Freaknik

· Roundtable: Social Commentary vs.

· Reminder for mix-tape

· Need to sign up for office hours

o Monday 12-1 – Star

o Tuesday

o Wednesday: 4-5 Chris

o Thursday 4-5 Sydney

o Friday 5-6 Chris S.

· Malcolm X day should be moved back

o Leadership council thing going on

o Tomorrow we will do a panel

o How civil rights movement has affected the rights that we have today and how we have taken them for granted

o Dis-attachment to civil rights

o Panel discussion day before or after

§ Civic responsibility

o Trying to get jabari to sell t-shirts

o Get guy talking about protests

· Freestyle Friday this Friday

· Cultural connections Updates

· Friday’s events

o Dollar Party

o Minor Breaking and entering into Southpole’s PA system

o HHC will not be responsible, Chris will be?

o Situation is going to be handled

Executive Board Meeting Minutes 04/18/10

· Getting BSCPB to help fund us

· Acie worried about the mobile museum

o If not we will need to look into Kennedy museum

o Can’t get museum without funding

· De la soul offered other gig, decided not to come to Athens

o Could poetic republic come in lieu of de la soul

o Notifying vision Ohio on Monday

· Will know vision Ohio decision on Monday

· No one but star got vision Ohio proposal….

· Vendors to participate with block party

o Will not be enough time.

o We don’t have enough support behind our name and not a good reputation behind our name.

o Should get on with someone else’s block party

· Showcase? Outdoor concert? Front four?

o If we push it back to week 10 we can get residence housing to put in funding

o Is this at the same time as lobster fest?

o Shoot for Friday the 4th

· Hip-hop awareness week still going on.

· No meeting on Wednesday of hiphop awareness week

· Guy contacted Acie from Charlie Brown, his name is Navy Blue

o Wants to come down and do something, he is a an emcee

o See what he wants.

· Poetic republic can come down for Malcolm x day

· More on Showcase.

o Bring people

o Have local vendors

o Keep in mind fests – no fests

o West portico, baker, south green, bush Washington

o Jesty beats

· Malcolm X Day

o Panel on Thursday 6-8 in Bentley 140 or 124

o Event’s going down on Tuesday 6-9 Tuesday

o Sydney should send out email

o Needs help with contact

o Wants to get different people out there

o Russell as host

· Next meeting

o Reviewing cds from exchange

o Doing something educational

o Elections, discussing them with the members

o Bambaataa’s birthday- April 19th

· Following week

o Having a discussion on something. Impact of dope boy persona on hiphop and how it affects mainstream opinion of how black identity is.

o Chris leading discussion

· Flyers, we got a print code

· Fall Quarter…planning for it

o Panic zone?

o Sac pack meeting tomorrow